Quick reference
The controls worth remembering.
Keyboard shortcuts, supported input formats, processing states, storage paths,
and output names in one compact reference.
Keyboard
Formats
Status glossary
Keyboard shortcuts
| Shortcut | Action | Context |
|---|
| Command+O | Import audio or video | Application |
| Command+, | Open Settings | Application |
| Command+? | Open Meeting Maid Help | Application |
| Space | Play or pause meeting audio | Meeting playback |
| Command+W | Close the current window | macOS window |
| Command+Q | Quit Meeting Maid | Application |
Supported imports
| Type | Extensions | Import behavior |
|---|
| Audio | WAV, MP3, M4A, CAF, AAC, FLAC, OGG | Copied into managed Recordings with its supported extension |
| Video | MP4, MOV, AVI, MKV, M4V | Audio is extracted to M4A before normal processing |
Processing status glossary
| Status | What is happening |
|---|
| Recording | Microphone and optional system audio are being written |
| Transcribing | Audio is being converted into timestamped text |
| Identifying / Identifying Speakers | Speaker turns are being detected or mapped |
| Writing Notes / Generating Notes | The Notes model is producing Markdown |
| Generating Title | The selected Quick or Notes model is deriving a title |
| Generating Metadata | Customer, category, subcategory, and topic metadata is being replaced |
| Cleaning Transcript | The Notes model is tidying a full transcript for automatic export |
| Exporting | Published notes and optional transcript are being written |
| Complete | The active processing pipeline finished |
| Error | The meeting remains available with an explanation and any surviving artifacts |
Common storage locations
| Content | Location |
|---|
| Managed application data | ~/Library/Application Support/MeetingMaid/ |
| Source recordings and imports | .../MeetingMaid/Recordings/ |
| Timestamped transcripts | .../MeetingMaid/Transcripts/ |
| Versioned notes | .../MeetingMaid/Notes/ |
| Search cache | .../MeetingMaid/SearchIndex/ |
| Usage ledger | .../MeetingMaid/UsageStatistics.sqlite |
| Application log | .../MeetingMaid/Logs/meetingmaid.log |
| AWS profiles | ~/.aws/config and ~/.aws/credentials |
Manual export names
- Audio:
<safe title> - Audio.m4a
- Transcript:
<safe title> - Transcript.md
- Notes:
<safe title> - Notes.md
- Bundle:
<safe title>.zip
Safety limits
- Silence prompt after five minutes without audible microphone or system activity
- Automatic capture stop after both audio files receive no frames for ten minutes
- Single-recording limit of 12 hours
- AWS S3 batch file limit of four hours
- AI transcript-cleaning timeout of four minutes before verbatim fallback
- Obsidian CLI timeout of 15 seconds before default-app fallback
- Interrupted-file recovery threshold above the 4,096-byte header-only ceiling